This site uses cookies. By continuing to browse the site you are agreeing to our use of cookies. To find out more about cookies on this website and how to delete cookies, see our privacy notice.
Analytics

Tools which collect anonymous data to enable us to see how visitors use our site and how it performs. We use this to improve our products, services and user experience.

Marketing

A bit of data which remembers the affiliate who forwarded a user to our site and recognises orders from those who become customers through that affiliate.

Essential

Tools that enable essential services and functionality, including identity verification, service continuity and site security.

Student HMOs - assign a tenant on a joint tenancy to one or multiple rooms

Tips and advice on how to use Landlord Vision.
landlordvision
Posts:23
Joined:Fri May 13, 2016 2:19 pm
Student HMOs - assign a tenant on a joint tenancy to one or multiple rooms

Postby landlordvision » Fri May 13, 2016 3:39 pm

I have come across some limitations in the software which are a little
frustrating.

The problem is I have a HMO with a joint AST tenants. However the system cannot handle this, as the only way you can make this work is to create multiple AST to achieve the same. Not the most efficient way of doing as well as you have to create 7 additional AST which increases the AST count and thus 7 additional licenses because the system cannot cope with this type of tenancy. Is there a planned solution for this problem?

I’ve managed to create a tenancy with 8 tenants on a joint AST, however it only allows you to map the rooms to the property and not the tenants.

emm
Posts:36
Joined:Fri May 13, 2016 2:27 pm

Re: Student HMOs - assign a tenant on a joint tenancy to one or multiple rooms

Postby emm » Fri May 13, 2016 3:39 pm

With regards to setting up HMOs, you can either set up one tenancy against the whole property (or one individual room), which in turn would give you 8 x payment schedules to track the income per tenant, OR you can set up 8 tenancies, each to their own room within a property. I'm afraid that Landlord Vision will not allow for both.

landlordvision
Posts:23
Joined:Fri May 13, 2016 2:19 pm

Re: Student HMOs - assign a tenant on a joint tenancy to one or multiple rooms

Postby landlordvision » Fri May 13, 2016 3:39 pm

This is typically how the student lets in the area are rented out. Can this be added as a future enhancement?

That would mean dashboard would always be inaccurate if using one AST as shown.

If using a separate AST tenant, this would increase the license unnecessarily. Does that mean my license count will be increased to compensate for the workaround?

nick
Posts:11
Joined:Fri May 13, 2016 2:25 pm

Re: Student HMOs - assign a tenant on a joint tenancy to one or multiple rooms

Postby nick » Fri May 13, 2016 3:40 pm

We are working on these changes. However, we have decided to make a few additional related enhancements as below:

1. Payment Schedule - allow to load the payment schedule by property and room.
2. Tenant Payments - find a tenant by property and room.

Both changes above will help the landlords with larger portfolios to record the payments received by property and room as it's easier than remembering the name of each tenant.

Also, many of the reports in Landlord Vision will be affected by this change because of the required changes to the underlying database structure. We used to extract the rooms from the tenancies and now we'll have to retrieve the rooms from the tenants.

We don't have a firm date for these changes yet but at the moment the most likely release date is 9th November. We will let you know as soon as these changes are available.

In the meantime, you can still put your tenants on a joint tenancy and create an individual payment schedule for each tenant. The only constraint at the moment is that you can't assign a room to each tenant. If you have already created any habitable rooms, just temporarily remove the 'Is room habitable' flag as otherwise the software will force you to assign a room to the whole tenancy. As soon as we are done with the changes you will set the 'Is room habitable' flag again and you will be able to go to the joint tenancy and assign a room to each tenant as appropriate.

nick
Posts:11
Joined:Fri May 13, 2016 2:25 pm

Re: Student HMOs - assign a tenant on a joint tenancy to one or multiple rooms

Postby nick » Fri May 13, 2016 3:40 pm

Just wanted to let you know that the feature to assign tenants to rooms is now available in Landlord Vision. You can assign each tenant on a joint tenancy to one or even multiple rooms. As agreed, each joint tenancy is counted as one tenancy regardless of the number of tenants on the same tenancy.

Please also note the following changes which might be of interest:

1. If a primary tenant has not been assigned to any rooms then the software assumes that the primary tenant is assigned to all the rooms (this is important for the room occupancy reports).
2. If a secondary tenant is not assigned to a room then it is considered that the secondary tenant is assigned to any of the rooms assigned to other tenants on the same tenancy.
3. It is possible to search for a tenant by property and room in Payment Schedule - please go to Tenant Manager/Payment Schedule/Property, choose a property, click on the 'Tenant' drop-down box and you will find the room name underneath each tenant's name (if a room has been assigned to the tenant). You can also enter the room name in the 'Tenant' box and it will automatically filter the list. The 'Properties with active tenancies' check box could be used to show only properties with current tenancies.
4. It is easy to filter the tenant payments by property and room - go to Tenant Manager/Payments/Tenant to Landlord, click on 'Payer', enter the property name to filter the list of tenants and then choose a tenant based on the assigned room visible underneath the tenant's name.
5. Similarly, it is easy to enter payments by property and room - on the 'Add Payment' screen the 'Payer' drop-down box shows the property and room, if any, associated with each tenant.
6. All sections and reports in Landlord Vision have been reviewed and amended as necessary to take into account the ability to have primary and secondary tenants assigned to one or multiple rooms.


Return to “Functional Support”

Who is online

Users browsing this forum: No registered users and 4 guests

cron